Know each project's margin while the job runs
Xrero is construction ERP for UAE contractors: BOQ budgets, progress claims with advance recovery and retention, subcontractor bills, site timesheets to WPS payroll and contracting VAT in one system.
No card needed · AED 99 per user a month after the trial · set-up from AED 2,999
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WhatsApp usWhat should construction software do for a UAE contractor?
- Xrero is construction ERP built in Dubai for UAE contractors: it does the four things below in one system, in Arabic and English, at AED 99 per user a month (AED 83 annual), with optional set-up from AED 2,999.
- Hold each project's budget by BOQ cost head and show the actual cost against it, and turn the certified progress claim into the tax invoice, with advance recovery and retention.
- Pay site staff from their timesheets through payroll and the WPS salary file, and apply the VAT treatment you set, including reverse charge where it applies.
- It is not Xero: Xrero (X-R-E-R-O) is a separate company in the UAE.
What does Xrero include for a contractor's projects?
| Construction ERP | In Xrero |
|---|---|
| Price | AED 99 per user a month, every module included; AED 83 on the annual plan; prices exclude 5% VAT |
| Set-up | Optional, from AED 2,999 once; projects, purchasing, stores, payroll and accounting together fit the Growth package (AED 4,990, about three weeks) |
| Trial | 15 days, no card |
| Languages | Arabic and English on screens, invoices and payslips |
| BOQ and budgets | A priced BOQ imported from a spreadsheet becomes the budget, section by section; budget against actual by cost head; agreed variations raise contract value and budget together |
| Progress claims | Previous, this period and cumulative; advance recovery, retention and 5% VAT worked out; the certified claim becomes the tax invoice |
| Retention | Held per contract; the retention invoice is raised when release falls due |
| Subcontractors | Subcontracts, bills, back charges and payment certificates on their project; subcontractor retention held and released on date |
| Site labour | Timesheets by worker and project; overtime and allowances into payroll; labour cost on each project; the WPS salary file (SIF) from the approved run |
| VAT | Reverse charge, designated zones and advances posted with their VAT treatment; VAT 201 figures from the entries; you or your accountant file on EmaraTax |
| E-invoicing | PINT AE e-invoice file for invoices to companies and government; you appoint an accredited service provider (Xrero is not one) |
| Your data | Your own workspace and database, backed up twice a day |
| Claim No. 3 · School extension, Al Ain | Certified | AED 403,200 |
| Subcontract MEP · certificate No. 5 | Back charge applied | AED 86,400 |
| Variation VO-03 · boundary wall | Approved | AED 48,000 |
Not the site. The spreadsheet after it.
The site builds the BOQ step by step, but costs and claims sit in spreadsheets, so the margin shows up after handover.
- Each project lives in its own spreadsheet.
- The QS sheet is retyped into every invoice.
- Site wages reach the project cost late.
- Every LPO, wage and bill posts the same day.
- The claim is built from BOQ progress.
- Retention held per contract, released on its date.
A claim built from the BOQ, not retyped
Record progress per section; retention, advance recovery and VAT are worked out for you.
| BOQ section | Contract · AED | Previous | This period | Cumulative · AED |
|---|---|---|---|---|
| Substructure | 620,000 | 100% | 0% | 620,000 |
| Concrete frame | 1,380,000 | 75% | 15% | 1,242,000 |
| Blockwork and plaster | 540,000 | 60% | 30% | 486,000 |
| MEP first fix | 910,000 | 10% | 25% | 318,500 |
| Finishes | 1,400,000 | 0% | 5% | 70,000 |
Cement reaches the job cost when it is used.
Bags on the pallet stay stock.
Budget against actual, by your QS's cost heads
Materials, labour, subcontract, plant and preliminaries, in your own codes. Every posting carries its project.
- Agreed variations raise contract value and budget together
- Plant charged to the job by day or hour
Each subcontract with its certificates and back charges
Measured work is certified per period, like your own claim. A back charge comes off the next certificate.
- Subcontractor retention held and released on date
The office side runs in the same system
An invoice with 5% VAT, a low-stock flag, payroll ending in the WPS file, revenue on one overview.
- ✓Invoices with VAT 5% worked out
- ✓Low stock flagged before the site runs out
- ✓Payroll that ends in the WPS file
A contracting system, not just a ledger
Import the priced BOQ; each section becomes a budget line.
Previous, this period and cumulative, with advance recovery, retention and VAT.
Held per contract; the retention invoice is raised when release falls due.
Subcontracts, bills, back charges and payment certificates on their project.
Hours by worker and project; overtime and allowances flow into payroll.
Reverse charge, designated zones and advances posted with the VAT treatment you set; VAT 201 from the entries.
Who is Xrero for, and who is it not for?
You are a UAE main contractor or subcontractor with projects priced from a BOQ, progress claims each period, retention and subcontractors, and want each project's margin while the job runs, with payroll and VAT in the same system.
You only send a few invoices with no project costing (an accounting-only app may be simpler), you need to measure quantities from drawings and price the BOQ (an estimating tool does that; Xrero imports the priced BOQ), or your main need is drawings and design models (a design tool fits better).
How does Xrero compare with a spreadsheet or an accounting-only app for contractors?
| Xrero | A spreadsheet | An accounting-only app | |
|---|---|---|---|
| Budget by BOQ cost head against actual | Yes | Built by hand, often late | Some, by project tags |
| Progress claims: previous, this period, cumulative | Yes | Rebuilt by hand each period | No |
| Advance recovery and retention per contract | Yes | By formula, by hand | Tracked by hand |
| Subcontract certificates and back charges | Yes | By hand | No |
| Site timesheets to WPS payroll and project cost | Yes | No | Payroll in some, not to the project |
| Reverse charge and VAT 201 figures | From the entries | Worked out by hand | Yes |
| Arabic and English | Both, everywhere | Varies | Varies |
| How it is priced | AED 99 per user a month, all modules; set-up optional, from AED 2,999 | No licence fee, many hours by hand | Per company or per user |
General categories, not named products. Features and prices change; check any vendor's current plan.
From the first call to the next claim
A live project, a progress claim and a crew payroll run.
Contracts, BOQs, budgets and subcontractors; the first claim is checked with you.
Most contractors run a live project in two to three weeks, by package.
Priced per person, in the open
AED 83 per user a month on the annual plan.
- Projects, claims, retention and subcontracts
- Purchasing, stores and site timesheets
- Payroll with the WPS file, accounting and VAT
- Your own workspace and database, backed up twice a day
Our team configures the system, moves in your data and trains your staff. Paid once.
See pricing in detail →Common questions
What is the best construction ERP in the UAE?
No one system suits every contractor; it depends on how you price and claim your work. Check five things: a priced BOQ that becomes the budget, progress claims with advance recovery and retention that become the tax invoice, subcontract certificates and back charges, site timesheets that reach payroll and the project cost, and VAT including reverse charge. Xrero does all five in one system, at AED 99 per user a month (AED 83 on the annual plan), with optional set-up from AED 2,999.
How much does construction ERP cost in the UAE?
Xrero costs AED 99 per user a month with every module included, or AED 83 on the annual plan; prices exclude 5% VAT. Set-up is optional, from AED 2,999 once; projects, purchasing, stores, payroll and accounting together fit the Growth package, AED 4,990, about three weeks. There is a 15-day trial with no card.
Does it handle progress claims and retention?
Yes. Claims carry previous, this-period and cumulative amounts; the advance is recovered on each certificate; retention is held per contract and invoiced when due.
Can we import our BOQ?
Yes. A priced BOQ from a spreadsheet becomes the project budget, section by section, and progress is recorded on the same lines.
How are subcontractors handled?
Each subcontract sits on its project with its bills and payment certificates. Measured work is certified per period, like your own claim, a back charge comes off the next certificate, and subcontractor retention is held and released on its date.
Does it run WPS payroll for site labour?
Yes. Site timesheets feed the run with overtime and allowances, labour cost lands on each project, and the SIF file comes from the approved run.
Does it handle reverse charge and designated-zone VAT?
Yes. Reverse charge, designated-zone supplies and advance payments are posted with the VAT treatment set on them, and the VAT 201 figures come from those entries. You or your accountant check the return and file it on EmaraTax.
Do contractors need UAE e-invoicing?
Yes, for invoices to companies (B2B) and to government, such as claims to developers, main contractors and public bodies; invoices to private individuals are outside it. Xrero builds the PINT AE e-invoice file but is not an accredited service provider, so you still appoint one. Businesses with revenue of AED 50 million or more had to appoint one by 30 October 2026 (now passed) and go live by 1 January 2027; businesses under AED 50 million appoint one by 31 March 2027 and go live by 1 July 2027.
How long does it take to start?
Most contractors run a live project in two to three weeks, by package. Our team loads contracts, BOQs, budgets and subcontractors, and checks the first claim with you.
Is Xrero the same as Xero?
No. Xrero (X-R-E-R-O) is business software built in Dubai for UAE companies. Xero (X-E-R-O) is a separate accounting company from New Zealand. The two are not related.
Official sources
- Federal Tax Authority: VATtax.gov.ae
- Ministry of Human Resources and Emiratisation (MoHRE)mohre.gov.ae
- Ministry of Finance: UAE e-invoicingmof.gov.ae
Links checked on 6 November 2026. Rules change; check the source before you act.