Know which cheques clear before the week starts
Xrero is property management software for UAE landlords and managers: units, leases with Ejari details (Dubai), post-dated cheques, maintenance, VAT rent invoices and owner statements in one system.
No card needed · AED 99 per user a month after the trial · set-up from AED 2,999
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WhatsApp usWhat is Xrero for property management?
- Xrero is property management software built in Dubai for landlords, property managers and real-estate companies in the UAE.
- One system keeps buildings and units, tenancy contracts with Ejari details (Dubai), a post-dated cheque register, maintenance requests, rent invoices with 5% VAT on commercial rent and residential rent exempt, and owner statements from the same books.
- It works in Arabic and English and costs AED 99 per user a month, not per unit, with every module included; set-up from AED 2,999 is optional.
- It is not Xero: Xrero (X-R-E-R-O) is a separate company in the UAE.
What does Xrero include for property management?
| Property system | In Xrero |
|---|---|
| Price | AED 99 per user a month, not per unit, every module included; AED 83 on the annual plan; prices exclude 5% VAT |
| Set-up | Optional, from AED 2,999 once: buildings, units, tenants and open cheques moved in by our team; most teams are live in about two weeks |
| Trial | 15 days, no card |
| Languages | Arabic and English contracts, invoices and owner statements |
| Units | By building, villa and owner, with occupancy and vacancies on one screen |
| Tenancy contracts | Dates, rent schedule and deposit, with the document attached; renewal reminder before the 90-day notice (the Dubai rule) |
| Ejari details (Dubai) | Registration number and dates kept on the contract; you register the contract on Ejari yourself, as today |
| Post-dated cheques | Every cheque with its date, bank, tenant and status (due, deposited, cleared, returned); a returned cheque opens a follow-up; matched to the bank |
| Maintenance | Requests logged on the unit, assigned to a contractor, charged to the owner, the tenant or the deposit |
| Rent invoices and VAT | Recurring rent invoices on schedule; 5% VAT on commercial rent, residential leases exempt; VAT 201 figures from the posted entries |
| Owner statements | Income, expenses, fees and net due per unit, building or owner, from the same books |
| Your data | Your own workspace and database, backed up twice a day |
| Owner statement · Villa 14, Al Barsha | Ready | AED 61,200 |
| New lease · Al Nahda 2 · 507 | Signed | AED 42,000 |
| Move-out · JLT Cluster D 612 | Deposit to settle | AED 3,500 |
Villas, towers, keys and cheques on one record
A workbook and a drawer of cheques were never built to run a portfolio. In Xrero every unit carries its lease, its keys and its cheques, and the books follow.
- Units grouped by building, villa and owner
- Cheques dated from the lease, deposited from one list
- Owner statements from the same books
Every cheque of the week, on one list
A returned cheque shows on the screen before the bank calls.
| Cheque | Tenant | Unit | Bank | Date | Amount · AED | Status |
|---|---|---|---|---|---|---|
| 000418 | Khalid Al Hammadi | Marina Heights · 1204 | ENBD | 13 Oct | 21,250.00 | Cleared |
| 102233 | Priya Menon | JLT Cluster D · 806 | ADCB | 14 Oct | 14,500.00 | Deposited |
| 554019 | Bright Path Trading LLC | Marina Heights · shop G-03 | Mashreq | 15 Oct | 38,850.00 | Due |
| 771205 | Omar Farouk | Marina Heights · 902 | FAB | 16 Oct | 18,000.00 | Returned |
| 330871 | Ravi Shankar | Al Nahda 2 · 311 | RAKBANK | 18 Oct | 9,750.00 | Due |
Every flat knows its lease, rent and cheques.
The rent invoice and owner statement follow.
Every lease with its dates, deposit and Ejari details
The contract holds the rent, the deposit, the Ejari registration number and the cheques it expects, with the document attached.
- Renewal reminder before the 90-day notice (Dubai rule)
- Deposit settled at move-out, deductions shown
- Tenant
- Khalid Al Hammadi
- Ejari registration
- 2026••••4417
- Period
- 14 Jan 2026 – 13 Jan 2027
- Annual rent
- AED 85,000
- Security deposit
- AED 4,250
- VAT
- Residential · exempt
Every cheque on its date
Cheques sit on a timeline by due date. When today reaches one, it moves to the deposit tray.
- ✓A today marker on the cheque timeline
- ✓Due cheques move to the deposit tray
Property management with the books behind it
Units by building and owner, with occupancy and vacancies on one screen.
Dates, rent schedule, deposit and Ejari details; renewals reminded before the notice.
Every cheque dated, deposited, cleared or returned, and matched to the bank.
Recurring invoices on schedule: 5% on commercial rent, residential leases exempt.
Logged on the unit, assigned to a contractor, charged to owner, tenant or deposit.
Income, expenses, fees and net due per unit, building or owner.
Who is Xrero for, and who is it not for?
You own or manage buildings, villas or a mixed portfolio in the UAE, collect rent by post-dated cheque, and want leases, cheques, maintenance, rent invoices and owner statements in one system with the accounts behind them, in Arabic and English.
You want us to register contracts on Ejari (Dubai) for you (you still register them yourself), you only manage one or two units (a spreadsheet may be enough), or you only need the accounts with no units, leases or cheques (an accounting-only app may be simpler).
How does Xrero compare with a spreadsheet or an accounting-only app?
| Xrero | A spreadsheet | An accounting-only app | |
|---|---|---|---|
| Units, occupancy and vacancies | Yes | Kept by hand | No |
| Leases with the Ejari number (Dubai) and renewal reminders | Yes | Typed in, no reminders | No |
| Post-dated cheques: due, deposited, cleared, returned | Yes | By hand | Some |
| Maintenance requests on the unit | Yes | By hand | No |
| 5% VAT on commercial rent, residential exempt | Per lease | Worked out by hand | Yes, set per invoice |
| Owner statements per unit, building or owner | From the same books | Built by hand | Some, by tags |
| Arabic and English | Both, everywhere | Varies | Varies |
| How it is priced | AED 99 per user a month, not per unit; set-up optional, from AED 2,999 | No licence fee, many hours by hand | Per company or per user |
General categories, not named products. Features and prices change; check any vendor's current plan.
From the first call to Monday's deposit
The cheque register, a lease and an owner statement, on a portfolio like yours.
Buildings, units, tenants and open cheques, checked with you before you rely on them.
With our set-up most teams are live in about two weeks.
Priced per person, not per unit
AED 83 per user a month on the annual plan.
- Units, tenancies, cheques and maintenance
- Rent invoices, owner statements and accounting
- Leasing CRM for enquiries and viewings
- Arabic and English for every user
Our team configures the system, moves in your data and trains your staff. Paid once.
See pricing in detail →Common questions
What is the best property management software in the UAE?
No one system suits every landlord; it depends on your portfolio. Check five things: a post-dated cheque register with due, deposited, cleared and returned cheques; tenancy contracts with Ejari details (Dubai) and renewal reminders; VAT by lease type; maintenance on the unit; and owner statements from the same books. Also check whether you pay per user or per unit. Xrero does all five in one system, at AED 99 per user a month (AED 83 on the annual plan), with optional set-up from AED 2,999.
How much does property management software cost in the UAE?
Xrero costs AED 99 per user a month with every module included, or AED 83 on the annual plan, priced per user and not per unit; prices exclude 5% VAT. Set-up by our team is optional, from AED 2,999 once, including moving your tenants and open cheques. There is a 15-day trial with no card.
How does the cheque register work day to day?
Each post-dated cheque is recorded with its date, bank and tenant. Each week you see what is due, mark what cleared, and a returned cheque opens a follow-up.
Do you register contracts on Ejari for us?
No. You register the contract as you do today; Xrero keeps the Ejari details (Dubai), the registration number and dates, on the contract, with the document attached.
How is VAT handled on rent?
Commercial rent carries VAT 5% and residential leases are treated as exempt, so each invoice gets the treatment of its lease type and the VAT 201 figures follow.
How are security deposits handled at move-out?
The deposit is recorded on the tenancy contract. At move-out it is settled with each deduction shown, and a repair can be charged to the deposit.
How are maintenance requests handled?
Each request is logged on the unit, assigned to a contractor and charged to the owner, the tenant or the deposit. A cost charged to the owner shows on the owner statement.
How are owner statements prepared?
From the same books: the income, the expenses charged to the unit, your fees and the net due, per unit, building or owner. Nothing is retyped into a separate sheet.
Do landlords and property managers need UAE e-invoicing?
UAE e-invoicing covers invoices between businesses (B2B) and to government, not invoices to individuals. If you invoice companies, such as commercial tenants, Xrero builds the PINT AE e-invoice file; it is not an accredited service provider, so you still appoint one. Check which of your invoices are in scope on the Ministry of Finance page below or with your tax adviser. Businesses with revenue of AED 50 million or more had to appoint a provider by 30 October 2026 (now passed) and go live by 1 January 2027; businesses under AED 50 million appoint one by 31 March 2027 and go live by 1 July 2027.
Is Xrero the same as Xero?
No. Xrero (X-R-E-R-O) is business software built in Dubai for UAE companies. Xero (X-E-R-O) is a separate accounting company from New Zealand. The two are not related.
Official sources
- Dubai Land Department: register or renew a tenancy contract (Ejari)dubailand.gov.ae
- Federal Tax Authority: VATtax.gov.ae
- Ministry of Finance: UAE e-invoicingmof.gov.ae
Links checked on 6 November 2026. Rules change; check the source before you act.