Snap the receipt. Approve it. Pay it back.
Staff photograph receipts, managers approve from one list, finance pays back in one go. VAT follows your accountant's rules.
No card needed · AED 99 per user a month after the trial · set-up from AED 2,999
| EXP/2026/0318 · Imran Qureshi | Waiting | AED 1,184.50 |
| EXP/2026/0316 · Nadia Haddad | Approved | AED 412.00 |
| EXP/2026/0311 · Vikram Rao | Paid back | AED 236.75 |
Lost receipts take their VAT with them
Paper fades in wallets until month end. Here the receipt is photographed the day it is paid.
- Photographed on the day, not found at month end
- Company card and own-pocket spending kept apart
- One VAT rule per category, set once
The report the manager opens
Six receipts, three VAT treatments, one decision.
| Date | Expense | Total · AED | VAT | VAT treatment |
|---|---|---|---|---|
| 02 Oct | Fuel · 45 LCompany car, Dubai | 128.25 | 6.11 | Recoverable |
| 05 Oct | Hotel · 1 nightClient visit, Abu Dhabi | 472.50 | 22.50 | Recoverable |
| 07 Oct | Client lunchAl Ruwais Trading, 2 guests | 336.00 | 16.00 | Blocked · entertainment |
| 09 Oct | TaxiAirport to office | 87.75 | 0.00 | Exempt |
| 09 Oct | ParkingPublic parking, Deira | 24.00 | 0.00 | No VAT |
| 10 Oct | Mileage · 170 kmOwn car, Sharjah site visits | 136.00 | 0.00 | No VAT |
- ✓Submitted by Imran Qureshi10 Oct, 17:40
- 2Manager · Sara Al HosaniWaiting since this morning
- 3Finance posts and paysNext payment day: 31 Oct
Card spending is matched, not paid back.
Each line meets its statement entry.
Not every receipt gives VAT back
The rule lives on the category, so nobody decides it twice.
| Receipt | VAT on the receipt | Can you claim it back? | Set on the category as |
|---|---|---|---|
| Fuel for company vehicles | VAT on the receipt5% | Can you claim it back?✓Usually yes, for business use | Set on the category as5% recoverable |
| Hotel on a business trip in the UAE | VAT on the receipt5% | Can you claim it back?✓Usually yes | Set on the category as5% recoverable |
| Office supplies and small tools | VAT on the receipt5% | Can you claim it back?✓Yes | Set on the category as5% recoverable |
| Meals and hospitality for clients | VAT on the receipt5% | Can you claim it back?✕No: entertainment for people who are not employees is blocked | Set on the category asVAT kept in the cost |
| Taxis and buses | VAT on the receiptNone: local passenger transport is exempt | Can you claim it back?–Nothing to claim | Set on the category asNo tax |
| Public parking, Salik and government fees | VAT on the receiptNone charged | Can you claim it back?–Nothing to claim | Set on the category asNo tax |
| Purchases abroad | VAT on the receiptThe other country's tax | Can you claim it back?✕Not through your UAE return | Set on the category asNo UAE VAT |
A general guide, not tax advice. Your accountant sets the rule on each category once; special cases are worth checking with your tax adviser.
From the pocket to the ledger
A photo in the app or the browser; the image stays on the expense.
Send receipts to your expenses address; each arrives as a draft.
Amount, date, vendor and VAT filled in from the photo for checking.
Approve or refuse with a reason, from a list or a phone.
Fuel receipts at the pump; own-car trips at your rate per kilometre.
Tag expenses to a project and re-invoice agreed costs to the client.
Your categories first, then the receipts
We photograph a receipt, approve the report and post it.
Categories, VAT rules, approvers and mileage rate, checked with your accountant.
With our set-up, most teams send real reports in about two weeks.
One price per user, expenses included
AED 83 per user a month on the annual plan.
- Expenses, approvals and reimbursements
- Accounting and VAT behind every receipt
- Your own workspace and database, backed up twice a day
- Arabic and English for every user
Our team configures the system, moves in your data and trains your staff. Paid once.
See pricing in detail →Common questions
Does it separate recoverable and non-recoverable VAT?
Yes. Each category carries the rule your accountant sets, such as fuel with recoverable 5% and client hospitality as blocked. Expenses post that way and feed your VAT figures.
How are employees paid back?
Finance pays approved reports by bank transfer, several at once, and each payment clears what the company owes that employee.
Can we bill expenses back to a client?
Yes. An expense tagged to a client's order can be added to their next invoice at cost.
What does it cost?
AED 99 per user a month (AED 83 on the annual plan), with expenses, accounting and VAT included. Set-up by our team is optional, from AED 2,999.