Drivers, vehicles and warehouses in one system
Xrero is business software for logistics, transport and distribution companies in the UAE: drivers check in from the phone with their location, licences and visas are tracked to expiry, each vehicle's contracts, services and costs sit in the Fleet app, stock runs across many warehouses with barcodes and landed cost, and purchasing, VAT accounting and WPS payroll run in the same place.
No card needed · office users AED 99 a month · staff app AED 20 a month per employee · set-up from AED 2,999What is Xrero for logistics and transport companies?
- Xrero is cloud business software built in Dubai for UAE logistics, transport and distribution companies: drivers, vehicles, warehouses, purchasing, accounting and payroll in one system.
- Drivers check in from the phone with its location and their licences and visas are tracked to expiry; the Fleet app flags lease and insurance renewals 30 days ahead by default and adds up services and costs by vehicle; stock is kept per warehouse with barcodes and landed cost.
- Office users AED 99 a month (AED 83 annual); employees who use the staff app AED 20 a month or AED 200 a year; staff on fingerprint terminals only are not charged; set-up from AED 2,999 is optional. It does not track vehicles by GPS, plan routes or prepare customs declarations.
- It is not Xero (X-E-R-O), the New Zealand accounting company; Xrero (X-R-E-R-O) is a separate UAE company.
What does Xrero include for logistics and transport companies?
| Logistics and transport | In Xrero |
|---|---|
| Price | Office users (managers, HR, accounts) AED 99 a month (AED 83 annual), every app included; employees who use the staff app AED 20 a month or AED 200 a year; staff on fingerprint terminals only are not charged; prices exclude 5% VAT |
| Set-up | Optional, from AED 2,999 once: our Dubai team configures the system, moves in your data and trains your staff |
| Staff app | Drivers and staff who check in and out from the phone, see payslips, request leave, see their own documents or file claims use the staff app: AED 20 a month or AED 200 a year each. Staff who only check in on a fingerprint or face terminal or only receive payslips, and drivers recorded on a vehicle who never sign in, are not charged. |
| Trial | 15 days, no card |
| Languages | Arabic and English on every screen; invoices and payslips can print in both |
| Drivers | Check-in from the phone with its location, at the hub or on the road; driving licence, visa, Emirates ID and labour card tracked to expiry, with a to-do 60 days ahead by default |
| Vehicles (Fleet app) | Plate, chassis number, model, model year, fuel type, driver and driver history; lease and insurance flagged before they end, renewal to-do 30 days before by default; services with vendor, cost and odometer; cost by vehicle and month |
| Warehouses | Many warehouses with on hand, reserved and forecast per location; receipts, transfers and deliveries with barcode scanners; lots, serials and expiry dates; landed cost (freight, duty, clearing, insurance) spread over the items |
| Purchasing and accounting | Purchase orders and supplier bills; 5% VAT with your TRN; other currencies with AED values; VAT 201 figures from posted entries, filed by you or your accountant on EmaraTax |
| Payroll and WPS | Salaries, overtime, leave and end-of-service gratuity; the approved timesheet becomes the salary draft; one approval builds the WPS file (SIF) |
| Not included today | GPS vehicle tracking, fuel cards, route planning or dispatch, customs declarations, and a shipment tracking page for your customers |
| Your data | Your own workspace and database, backed up twice a day |
What is in each warehouse right now?
On hand per location, what is reserved for deliveries, and the forecast with incoming orders.
| Item | Jebel Ali | Al Quoz hub | Reserved | Forecast |
|---|---|---|---|---|
| Bottled water 24 × 500 mlCarton · lots with expiry dates | 4,820 | 1,260 | 640 | 5,440 |
| Tissue boxes, case of 30Case | 1,140 | 380 | 210 | 1,310 |
| Cooking oil 1.8 L × 6960 incoming · PO/2026/0407 | 960 | 0 | 300 | 1,620 |
| Rice 5 kg bagBag | 2,300 | 520 | 0 | 2,820 |
What does an imported item really cost?
Freight, duty, clearing and insurance are spread over the items they brought in, so stock and margins carry the real cost.
- Supplier bills in other currencies, with AED values
- Lots, serials and expiry dates on receipt
- Customs declarations stay with your clearing agent
What do you get for drivers, vehicles and warehouses?
From the phone with its location, at the hub or on the road; a punch without a location is refused.
Driving licence, visa, Emirates ID and labour card with dates and a scan; a to-do before they lapse.
Plate, chassis, model year, fuel type, driver and driver history; lease and insurance flagged before they end.
Each service with vendor, cost and odometer; costs added up by vehicle and by month.
On hand, reserved and forecast per location; receipts, transfers and deliveries with barcode scanners.
Salaries, overtime, leave and gratuity; one approval builds the SIF for your bank or exchange house.
Who is Xrero for, and who is it not for?
You run vans or trucks, drivers and one or more warehouses in the UAE, and want drivers' documents and check-ins, each vehicle's contracts and costs, stock, purchasing, VAT accounts and WPS payroll in one system, in Arabic and English.
You need live GPS tracking, route planning or dispatch, fuel cards, customs declarations or a tracking page for your customers' shipments: Xrero does not do these today, so a dedicated tracking or transport system fits that part better.
How does Xrero compare with a GPS tracking system or an accounting-only app?
| Xrero | A GPS tracking system | An accounting-only app | |
|---|---|---|---|
| Drivers' check-in with location | From the phone, at check-in | Vehicle location, not attendance | No |
| Live vehicle location and trips | No | Yes | No |
| Driving licence, visa and labour card expiry | Flagged, with a to-do | Some | No |
| Lease and insurance renewals flagged | 30 days ahead, with a to-do | Some | No |
| Stock in many warehouses with barcodes | Yes | No | Basic stock in some |
| Landed cost on imported goods | Spread over the items | No | Varies |
| 5% VAT accounting and other currencies | Yes | No | Yes |
| Payroll with the WPS file | Same system | No | Often a separate app |
| How it is priced | Office users AED 99 a month (AED 83 annual), all apps; staff app AED 20 per employee a month; terminal-only staff not charged; set-up optional from AED 2,999 | Usually per vehicle or device, plus hardware | Usually per company or per user |
General categories, not named products. Features and prices change; check any vendor's current plan.
How do we start with Xrero?
Our Dubai team sets up your employees, contracts, shifts and leave balances, your warehouses and your vehicles.
Vehicles with their contracts, drivers' documents with their dates, products and opening stock are moved in.
We train your office, fleet and warehouse staff. With set-up, you are live in about two weeks.
How much does Xrero cost for a transport company?
Two prices. Office users AED 99 a month (AED 83 annual); employees who use the staff app AED 20 a month or AED 200 a year; staff on fingerprint terminals only are not charged. Drivers recorded on a vehicle who never sign in are not charged either. Set-up is optional, from AED 2,999.
AED 83 per user a month on the annual plan.
- Staff app for drivers and staff: AED 20 a month or AED 200 a year each
- Fleet, inventory, purchasing and accounting with VAT
- Drivers' attendance, documents and payroll with WPS
- Your own workspace and database, backed up twice a day
- Arabic and English on every screen
Our team configures the system, moves in your data and trains your staff. Paid once.
See pricing in detail →Common questions
What is the best logistics software in the UAE?
No one system suits every logistics company; it depends on yours. If you need live vehicle location, routes or dispatch, look at a tracking or transport management system. If you need the business behind the trucks in one place, check five things: drivers' check-ins and licence expiry; each vehicle's contracts, services and costs; stock across warehouses with barcodes and landed cost; accounting with 5% VAT and other currencies; and WPS payroll. Xrero does all five in one system: office users AED 99 a month (AED 83 annual), employees who use the staff app AED 20 a month or AED 200 a year, with optional set-up from AED 2,999. It does not track vehicles by GPS or plan routes.
How much does logistics software cost in the UAE?
Xrero has two prices. Office users (managers, HR, accounts) cost AED 99 a month (AED 83 annual), with every app included. Drivers and staff who use the staff app (check in and out from the phone, see payslips, request leave, see their own documents, file claims) cost AED 20 a month or AED 200 a year each. Staff who only check in on a fingerprint or face terminal or only receive payslips, and drivers recorded on a vehicle who never sign in, are not charged. Set-up by our team is optional, from AED 2,999 once, and there is a 15-day trial with no card.
Can Xrero track our vehicles by GPS or plan delivery routes?
No, not today. Xrero saves the phone's location when a driver checks in or out, at the hub or on the road, but it does not follow vehicles live. GPS tracking, fuel cards, route planning and dispatch need a separate system.
How do we know when a driver's licence or visa is about to expire?
Each driver's driving licence, visa, Emirates ID and labour card are kept with the number, issue and expiry dates and a scanned copy, and each shows valid, expiring or expired. A daily check raises a to-do for the person responsible when a document enters the warning window (60 days by default) and again on the day it lapses, inside the system rather than by e-mail. Xrero tracks the dates you enter; it does not check a licence with any authority.
Are we reminded before a vehicle's lease or insurance ends?
Yes. In the Fleet app each lease and insurance contract has its cost and end date. Contracts ending soon are flagged on the vehicle, and a renewal to-do is planned for the fleet manager, 30 days before by default.
Can we run stock in several warehouses with barcode scanners?
Yes. Each warehouse shows what is on hand, reserved and forecast per location. Receipts, transfers between warehouses and deliveries are recorded with barcode scanners, and lots, serial numbers and expiry dates are supported.
How does landed cost work for imported goods?
Freight, duty, clearing and insurance on a shipment are spread over the items it brought in, so each item's cost includes them. Supplier bills can be in other currencies, with the AED value in the books. Xrero does not prepare customs declarations.
Does it produce the WPS salary file for our drivers and warehouse staff?
Yes. Payroll covers salaries, overtime, leave and end-of-service gratuity under UAE labour law. The approved timesheet becomes the salary draft, and one approval produces the WPS salary file (SIF) for your bank or exchange house. Payslips print in Arabic and English.
Does it work in Arabic?
Yes. Every screen works in Arabic and English, and invoices and payslips can print in both.
How long does it take to start?
With set-up, about two weeks. Our Dubai team configures the system, moves in your data and trains your staff.
Is Xrero the same as Xero?
No. Xrero (X-R-E-R-O) is business software built in Dubai for UAE companies. Xero (X-E-R-O) is a separate accounting company from New Zealand. The two are not related.
Official sources
- UAE government portal: driving and licensingu.ae
- UAE government portal: payment of wages and the WPSu.ae
- Federal Tax Authority: VATtax.gov.ae
Links checked on 6 November 2026. Rules change; check the source before you act.