Rental Module

Rental management software designed specifically for UAE businesses

Manage rental orders, track equipment availability, automate billing schedules, and handle returns with damage inspections from one unified platform designed for the UAE market.

100%
100%
AED
Digital Contracts
24/7
AED
Local Currency
24/7
CAR

UAE Support

Rental Orders

March 2025
EQP

Toyota Camry 2024

March 15 - March 22

March 2025
OFF

Active

Forklift XL-500

March 10 - March 30
24
March 2025
8
Office - Floor 3
3
March 10 - March 30
VAT

Return delayed 2 days

Overdue

ORD

24

8

TRK

Returns Today

3

BILL

Automatic VAT on Rentals

5% FTA Compliant

Easy Rental Orders
Create and manage rental orders in seconds. Set pickup dates, return dates, and pricing schedules with full Arabic and English support.
Real-Time Tracking

Track every asset, vehicle, or property in real time. Know exactly what is rented, available, overdue, or under maintenance at all times.

Automatic Billing

Generate FTA-compliant rental invoices automatically based on duration, usage, or custom pricing. Collect payments in AED with one click.

New Rental Order

Customer
Product
Pickup Date
March 20, 2025
Return Date

April 20, 2025

Duration

31 Days

Daily Rate

850 AED/Day

VAT (5%)

1,317.50 AED

Total

27,667.50 AED

Smart Rental Orders

The smarter way to manage rental operations in the UAE

CAL

Create, confirm, and manage rental orders in seconds. From heavy equipment in Abu Dhabi to short-term office spaces in Dubai, Xrero handles every rental type with full VAT compliance and built-in AED billing.

Flexible Pricing Schedules

ALT

Set daily, weekly, or monthly rental rates for each product. Apply discounts on long-term rentals, security deposits, and late return penalties - all automatically.

Digital Rental Contracts

DMG

Generate professional rental agreements in Arabic and English. Include terms and conditions, security deposits, and signatures stored digitally for quick retrieval.

FTA-Compliant Rental Invoices

MNT

Every rental invoice includes TRN number, 5% VAT, and Arabic translation automatically. Fully audit-ready from the moment it is created.

Availability and Tracking

Always know what is available, rented, or overdue
The real-time availability engine gives you full visibility into your entire rental fleet. No double bookings, no surprise shortages, no manual spreadsheets.
Availability Calendar
Visual calendar showing booked, available, and maintenance periods for each asset.
Overdue Alerts
Automatic WhatsApp and email alerts for customers approaching or past return dates.
Damage Assessment
Record damage reports with photos on return. Generate damage invoices for customers automatically.
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Maintenance Scheduling
Block assets for scheduled maintenance and track maintenance costs per unit automatically.
March 10 - March 30
Fleet Availability
Sun
Mon
Tue

Wed

Thu

24/7

Fri

Sat

Rented

Confirmed

Overdue

Toyota Hilux Fleet (8)

6 Rented / 2 Available

87.5%

Heavy Equipment (12)

9 Rented / 3 Available
Office Spaces (5)
5 Rented / 0 Available
Rental Revenue Dashboard
Monthly Revenue

142K AED

March 2025

VAT Collected

7.1K AED

Ready to Submit

Security Deposits

28K AED

Held Balance

Utilization Rate

87.5%

+4.2% this Month

Create, confirm, and manage rental orders in seconds. From heavy equipment in Abu Dhabi to short-term office spaces in Dubai, Xrero handles every rental type with full VAT compliance and built-in AED billing.

Revenue by Category

Vehicles

68K AED

VAT Collected

Equipment

52K AED

Properties

31 Days

Every rental invoice includes TRN number, 5% VAT, and Arabic translation automatically. Fully audit-ready from the moment it is created.

22K AED

Billing and Reports

Your rental revenue and reports, always under control

Every dirham collected from rentals flows automatically into your accounting module. Real-time dashboards show utilization rates, overdue balances, security deposits, and VAT summaries.

Automatic Recurring Invoices

For long-term rentals, Xrero automatically generates and sends invoices on your chosen schedule monthly, weekly, or custom directly to customers via email.

Security Deposit Management

CAR

Collect, hold, and refund security deposits with full audit trail. Automatically deduct damage fees and refund remaining balances upon return confirmation.

FTA VAT Reports

EQP

All rental revenue is tracked with 5% VAT. Generate quarterly VAT 201 return and VAT audit file with one click.

Everything Included in Xrero Rental

OFF

Every feature you need to manage a professional rental business in the UAE - included in every plan.

Rental Order Management

EVT

Availability Calendar

Digital Rental Contracts

FTA VAT Compliance

★★★★★

Security Deposit Tracking

Automatic Recurring Invoices

Damage Assessment on Return

★★★★★

Overdue Alerts and Reminders

Multi-Location Support

Flexible Pricing Schedules

★★★★★

Maintenance Scheduling

Revenue Analytics

Utilization Rate Reports

Customer Portal

Arabic and English UI

Frequently Asked Questions

What can I rent out with Xrero?

You can manage rentals for vehicles, equipment, and properties from one system, with real-time availability tracking and flexible daily, weekly, or monthly rates.

Does it handle security deposits and VAT invoices?

Yes. Xrero tracks deposit collection, holding, and refunds with an audit trail, and generates FTA-compliant invoices with 5% VAT in AED.

How much does it cost?

Xrero costs AED 99 per user per month, with a 15-day free trial. An annual plan is available at AED 83 per user per month.

Is it available in Arabic?

Yes, Xrero is fully bilingual with complete English and Arabic interfaces, including right-to-left support, and contracts can be stored in both languages.

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