Stock control · warehouses

Every carton in its bin, every move recorded

Scan it in, put it in a bin, ship it out. Lots, expiry dates and stock value follow every carton.

No card needed · AED 99 per user a month after the trial · set-up from AED 2,999
Receipt · WH/IN/0048282 of 98 cartons scanned● Lots and expiry captured
Rack B-04-2Basmati rice 5 kg · 24 cartons
Reorder rule · lentils 1 kgPurchase order drafted
AED 99per user a month, stock and accounting included
Down to the binwarehouses, zones, racks and bins
Lots and expirytraced from supplier to customer
FIFO or averagestock value posted to the books
gulfpantry.xrero.com
Good morning, Gulf Pantry DistributionToday
Stock valueAED 1,842,600FIFO · 2 warehouses
Receipts today398 cartons expected
Deliveries to ship18Dock 2 from 14:00
WH/IN/00482 · Al Noor FoodstuffScanning82 / 98
WH/OUT/01921 · Al Karama GroceryPacked24 / 24
WH/INT/00902 · to SharjahWaiting0 / 16
Reorder rule · lentils 1 kgPO/2026/0233 drafted
Expiring in 30 days3 lots · 41 cartons● Picked first
The problem

Stock "somewhere in the warehouse" cannot be sold

Here every carton has a bin, every lot a date and every move a document.

  • A bin for every carton, found by scan
  • The lot that expires first goes out first
  • Every move carries its document and value
Four numbers on every product

Know what you can promise before you promise

Reserved and incoming stock change what you can sell today.

Sunflower oil 1.8 L × 6SKU 10442· cartons · all warehouses
On hand412

On the racks now, in Jebel Ali and Sharjah.

−
Reserved96

Promised to confirmed orders, not yet shipped.

+
Incoming240

On PO/2026/0231, due on 15 Oct.

=
Forecast556

What you can still promise to a customer today.

Inside the product

A delivery checked in carton by carton

Each line fills as it is scanned, and the system names the rack.

Receipt WH/IN/00482 · Al Noor Foodstuff Trading · Jebel Ali82 of 98 cartons
Product and lotCartonsPut away to
Basmati rice 5 kg × 4Lot B2610-07 · expires 30 Sep 2027
Received24 / 24
B-04-2
Sunflower oil 1.8 L × 6Lot SO-0925 · expires 12 Mar 2027
Received40 / 40
B-06-1
Chickpeas 1 kg × 12Lot CP-118 · expires 05 Jan 2027
Scanning18 / 22
C-02-3
Tomato paste 400 g × 24Lot TP-772 · expires 20 Aug 2027
Waiting0 / 12
C-05-1
82 of 98 cartons · 2 lines open
Print labelsValidate
Last scan · 10:42
6291041500213
Chickpeas 1 kg × 12Lot CP-118 · goes to C-02-3
Reorder ruleRed lentils 1 kg × 12
Forecast38
Min / max60 / 200
Draft orderPO/2026/0233 · 162
Short delivery4 cartons of chickpeas missing● Backorder kept for the rest

Out of the door with the right paperwork.

Delivery slips list the lots inside.

Traceability

One lot, from supplier to shop shelf

Lot CP-097 of chickpeas: every move, with its document.

If the supplier recalls lot CP-097One screen tells you where every carton went

Each customer who got it, and what is still on your racks.

Al Barsha Mini Mart6
Al Karama Grocery4
Still on hand · Jebel Ali8
Still on hand · Sharjah4
28 Sep22 cartons received from Al Noor Foodstuff Trading
WH/IN/00451
28 SepPut away to C-02-3, Jebel Ali
WH/INT/00874
01 Oct8 cartons moved to the Sharjah branch
WH/INT/00889
05 Oct6 cartons delivered to Al Barsha Mini Mart
WH/OUT/01877INV/2026/0921
07 Oct4 cartons delivered to Al Karama Grocery, from Sharjah
SHJ/OUT/00342INV/2026/0930
What is included

The warehouse and the books, kept in step

Warehouses and locations

Several warehouses, each split into zones, racks and bins.

Lots, serials and expiry

Traced from supplier to customer; the earliest expiry leaves first.

Barcode scanning

Receive, move and count with a handheld scanner; only quantities are typed.

Reorder rules

A minimum and maximum per product; below it, a purchase is drafted.

Stock valuation

FIFO or average cost, with the stock value posted to the accounts.

Counts and adjustments

Count by location; each difference is posted with its reason.

How it goes

Map the warehouse once, then work from it

A 20-minute look

We receive a delivery, put it away and trace a lot.

We map your warehouse

Locations, products, lots and opening quantities from your spreadsheets; then you count.

Your team works from it

With our set-up, most warehouses run on it in about two weeks.

Pricing

One price per user, not per warehouse

AED 99 per user / month

AED 83 per user a month on the annual plan.

  • Inventory, locations, lots and reorder rules
  • Purchasing and accounting behind every move
  • Your own workspace and database, backed up twice a day
  • Arabic and English for every user
Start your 15-day trial
Optional set-up
From AED 2,999

Our team configures the system, moves in your data and trains your staff. Paid once.

See pricing in detail →

Common questions

Can we run several warehouses and branches?

Yes. Each warehouse has its own locations and stock, transfers between them keep a record, and you see the whole company's stock on one screen.

Can we use barcode scanners?

Yes. Products, lots and locations carry barcodes that a handheld scanner reads as you receive, move and count. Tell us your scanner model and we confirm it before you pay.

Which valuation method does it use?

FIFO or average cost, set per product category. Every receipt and delivery posts its value, so the balance sheet matches the warehouse.

What does it cost?

AED 99 per user a month (AED 83 on the annual plan), with inventory, purchasing and accounting included. Set-up by our team is optional, from AED 2,999.

Send us your product list. We show your warehouse in it.

Start your 15-day trialTalk to us on WhatsApp